Window-style tent sidewalls and peaked roofs offer a unique setting for this event.

Party Hosting: What to Rent & What to Buy

Hosting a large party or event requires carefully balancing your budget with the items you need. In your excitement, you may be tempted to go all out and purchase new things for your celebration. Yet, this is often unnecessary and cuts drastically into your budget. Since you want your party to be the best, use these tips to figure out what you can get away with renting before you make an impulse buy.

Ask: Will I Need It Again?

Many special events require equipment and decorations that you will rarely use in your everyday life. For example, chocolate fountains are a huge hit at weddings and corporate events, yet most people rarely break them out after the big day. Go through your party checklist and identify which items are likely to be used fewer than three times a year. Then, rent these items from a party rental Memphis location so that you can splurge on things that you will cherish indefinitely.

Factor In the Cost

It is also important to consider how much something will cost versus renting because many things lose value over time or take up too much space. For example, event tents are expensive, and you will end up paying more for storage and repairs after your event. Rental tents also offer options for amenities such as flooring and climate control that will give your event a professional touch while ensuring your guests are comfortable. Sound and lighting equipment are two more major expenses that tend to be used infrequently, and renting provides you with the opportunity to include higher quality equipment in your event planning.

Consider Delivery and Set Up

Lanterns of varying colors light up the ceiling of an event.Big events require a significant time investment for planning, and having to worry about the set up only adds to the stress. For a party rental Memphis residents can rely on a crew that knows how to set up the lighting to create a romantic ambience for a wedding or a dramatic effect for corporate conventions. They also know how to arrange tables, chairs and stages to achieve your desired effect. When you purchase event equipment, these types of logistics will be your problem along with how to get everything delivered to the venue. Renting, however, gives you options such as delivery to the location and set up by a professional crew that gives you more time to focus on other aspects of making sure your event is a success.

Knowing what to rent and what to buy will make planning your event easier. As a general rule, you will save money and time by renting anything you know you will not use in your everyday life. Whether you have an upcoming wedding to plan or are hosting a convention, a party rental & event planner will provide services that include a wealth of options for minimizing your stress and sticking to your budget.

12 replies
  1. Ben Allen
    Ben Allen says:

    I appreciate the tips on what to rent and buy for an event. I agree that it is important to think about the afterwards, if it is just going to cost more money to buy the product and store it then it isn’t worth buying. My mom is planning a party for the holidays, I will be sure to share this information with her.

    Reply
  2. Ridley Fitzgerald
    Ridley Fitzgerald says:

    These are some great tips for party planning. I like how you talked about relying on a crew to set up the chairs and tables the in the best way. I am not very good at design a party layout, so this is a great idea.

    Reply
  3. Bernard Clyde
    Bernard Clyde says:

    I agree that sound and lighting equipment are usually good things to rent for your party or event. It’s important to know of a few companies who have a selection of lights that they could rent out to you. Renting provides you with the option to pick what type and color of lights you specifically want for you event, too.

    Reply
  4. Taylor Bishop
    Taylor Bishop says:

    Thanks for these tips for party hosting. It’s good to know that getting things from a renting company can help make sure that everything is delivered and set up by a professional crew. It sounds like it could be good to let the company know more about the event you are hosting, especially if some things may need to be set up in a specific way.

    Reply
  5. CKingpin
    CKingpin says:

    When I started hosting parties my first dilemma was asking myself whether to just rent the things I need or to buy it. In my opinion investing in party stuff is the way to go. It will save you a fortune in the long run. I didn’t regret buying my own tent, tables and chairs however, of course if you do not host so many parties like me, renting stuff is more applicable. And surely if you are not the handyman type, it would be best to make other people do the set up for you.

    Reply
  6. Taylor Bishop
    Taylor Bishop says:

    Thanks for explaining what could be good to rent or buy for a party. It’s nice to know that rending could be good for equipment that is used infrequently. It sounds good to make a list of what items you will need to determine what to rent.

    Reply
  7. Joy Butler
    Joy Butler says:

    They’re going to have a Beach Wedding. Therefore, one of our concerns are the things that we need to buy or rent. And I’m grateful for your advice that we should consider that costs of items per rental compared if purchased. Thanks for reminding to have a party checklist as well!

    Reply
  8. Kate Hansen
    Kate Hansen says:

    I like how you said that you should factor the cost. My sister is wanting to rent a tent for her party. I’ll make sure to pass these tips along to her about renting and buying a tent.

    Reply
  9. Skylar Williams
    Skylar Williams says:

    I like your idea to ask yourself if you’ll need something again before buying anything. I am throwing my daughter a party for her graduation and I’ll need some marquees. I’ll be sure to ask myself if I need to buy it or rent it.

    Reply
  10. Luke Smith
    Luke Smith says:

    I appreciate you highlighting that one should know what to rent and what to buy because it’ll make the planning process of your event faster and easier. I was asked to organize a fund-raising concert for the victims of the recent earthquake, and I want to come together as seamless as possible to avoid bigger concerns in the future. During the weekend, I’ll make sure to fix my schedule and align it with my members, so that we can start plotting the dates where we need to do ocular of the venue and visit the shop of the materials that we need to rent.

    Reply
  11. Oscar Morrison
    Oscar Morrison says:

    I appreciate the idea that renting out equipment includes people who can worry about setting up and taking down. My daughter’s having a baby shower at our place and we want to set up a party tent in the backyard for it. We were considering the benefits of just owning one, but it sounds really nice being able to delegate that aspect of the event to someone else.

    Reply
  12. Callum Palmer
    Callum Palmer says:

    We are having a big party and will need to get some stuff. As you said here, we need to consider the things that we want delivered and the things we want to have set up. That plus factoring in the cost is also important and should always be done.

    Reply

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